Executive Assistant
Inbox, calendar, travel and follow-ups handled, so your day runs on time and nothing slips.
- Inbox and calendar
- Travel
- Follow-ups
- Meeting prep
Reliable executive assistants, administrative assistants, customer service VAs, appointment setters, real estate VAs, social media managers, video editors, bookkeepers, website developers and automation specialists. Philippines-based virtual assistants for US businesses.
A dedicated VA takes the admin, follow-ups and busywork off your plate, so you can focus on the work that grows your business.
Free 15-minute call Matched to your business and tools
- Works your US business hours
- Free VA swap in the first 2 weeks
- Start within 2 weeks, usually 4 days
- No long lock-in, 14 days' notice
Fluent in the tools you already use
Your VA works inside your stack from day one, and uses AI tools to work faster.
ChatGPT
Claude
Gemini
Perplexity
Grammarly
Buffer
Hootsuite
Figma
Slack
Zoom
WhatsApp
Gmail
Loom
Meta Ads
Instagram
Facebook
LinkedIn
TikTok
YouTube
Mailchimp
Google Workspace
Microsoft 365
Google Drive
Google Calendar
Notion
Asana
Trello
ClickUp
GoHighLevel
HubSpot
Zapier
Calendly
Airtable
Dropbox
Shopify
WordPress
QuickBooks
XeroTen roles, one point of contact
Tell us what's eating your week. We match a VA to the role, your tools and your way of working.
Administrative Assistant
Data entry, CRM updates, documents and research: the daily admin that eats your hours.
- Data entry
- CRM updates
- Documents
- Research
Customer Service VA
Keeps your customers happy: emails, chat, questions and complaints handled in your voice.
- Email and chat
- Questions and complaints
- Order follow-ups
- Help desk tickets
Appointment Setter
Fills your calendar with good leads: calls, texts and bookings, tracked in your CRM.
- Calling and texting leads
- Booking appointments
- Missed-call follow-ups
- CRM tracking
Real Estate VA
Keeps your deals moving: lead follow-up, listings, showings and transaction paperwork.
- Lead follow-up
- Listing updates
- Showing scheduling
- Transaction paperwork
Social Media Manager
Content calendars, posts, Canva graphics and community replies, on a schedule that actually happens.
- Content calendar
- Canva graphics
- Captions
- Community replies
Video Editor
Reels, Shorts and YouTube edits cut from your raw footage, with captions and thumbnails.
- Reels and Shorts
- YouTube edits
- Captions
- Thumbnails
Bookkeeper
Invoicing, receipts, reconciliations and clean monthly books in the tools you already use.
- Invoicing
- Reconciliations
- Expense tracking
- Monthly reports
Website Developer
Websites and landing pages we build ourselves, then keep up to date for you.
- Websites
- Landing pages
- GoHighLevel
- Updates
Recent builds: see the websites we've built.
Automation Specialist
CRM pipelines and workflows that move leads, reminders and tasks along without you.
- CRM pipelines
- Zapier
- GHL workflows
- Email and SMS
Not sure which role you need?
Tell us what's eating your week and we'll match the role on a free call.
Book a free callClients, on video
Two real estate owners who handed over their admin, in their own words.
"I finally have my time back. My VA handles everything I used to stress about. Now I can actually focus on growing my business."
Takisha MotleyCEO, Real Estate Investor
- Executive VA
- 30+ hours a week back
- 2+ years
"Having a VA team through Quick Help VA changed everything. I stopped doing $10/hr tasks and started closing $10,000 deals."
Austin TydingsCEO, Simple Home Solutions
- Started with 1 VA
- Now a 3-VA team
- CRM and outreach
- 2+ years
Results as shared by the clients.
Why clients stay with Quick Help VA
Simple terms that put the risk on us, not on you.
US-time hours, on your schedule
Your VA works the hours you set, in your time zone. Not a night-shift compromise.
Free swap in the first 2 weeks
If the match isn't right, we source another VA at no extra cost.
Trained, experienced VAs
Your VA has real experience in the role and is trained to get up to speed in your tools fast.
No long lock-in
Either side can end the agreement with 14 days' notice.
Your client portal, free for every client
No extra subscriptions for chat, project boards or file sharing. Requests, messages, your calendar, files, hours and invoices all live in one portal, and you can give your own customers a login too.
Team chat
MSJCan we add an FAQ to the pricing page?
MOn it. I'll put it on the board today.
@Jamie can you send Maria the new prices?
JUploaded them to Files just now.
Write a message...
New request
To your VADesignWebsiteSocialOther
Update the pricing page with our three new packages.
pricing-v2.pdfDue Fri
- Sent
- Seen
- In progress
- Done
Website refresh
MSTo do
SocialMay social posts
In progress
WebsitePricing page FAQM
DesignNewsletter template
Review
CopyAbout page copy
Done
BrandLogo files
This week
Shown in your time zoneMon10:00 AM
Content review
Content review
Tue
Wed2:00 PM
Call with Sam
Call with Sam
Thu9:00 AM
Newsletter goes out
Newsletter goes out
Fri11:00 AM
Weekly check-in
Weekly check-in
Reminders go to everyone on the event.
Your VA's schedule
Your time zone- MMariaExecutive AssistantMTWTFSS9 AM to 5 PM
- DDanSocial Media ManagerMTWTFSS1 PM to 5 PM
Maria is online now
Files
Shared with your VA- Pricing v2.pdfAdded by Jamie, today
- Q3 content plan.xlsxUpdated by Maria, yesterday
- Logo pack.zipBrand kit
Brand kitOutfit, Manrope
Hours this week
32.5 hrsMaria is working now: inbox and calendar
- Mon8.0
- Tue7.5
- Wed8.0
- Thu4.5
- Fri4.5
Invoice INV-0007
Sent| Item | Hours | Amount |
|---|---|---|
| Executive Assistant, week 1 | 40 | $320.00 |
| Executive Assistant, week 2 | 40 | $320.00 |
| Total | 80 | $640.00 |
Your customers
Their own login- LLenaThe Corner CafeLogin active
- OOmarBright DentalLogin active
- PPriyaStudio NineNew request
They can send requests and chat with your team, without seeing your team's hours or rates.
Example workspace with demo data.
- Free for every client
- Bring your own people in
- Logins for your customers
- Email alerts, your way
From the call to your VA's first day
Four steps from your first call to your VA's first day. Bill walks you through them in 41 seconds.
Read the transcript
Hi, I'm Bill from Quick Help VA. Here's how getting your VA works. Book a free 15-minute call. We'll learn your tasks, your tools and your hours. If it's a fit, you sign the agreement online and pay the setup invoice and deposit. Then we match you with a Philippines-based VA who fits your work. They start within two weeks, usually in just four days. And you work together in your free client portal: requests, chat, files, hours and invoices, all in one place. Book your free call today.
-
Step 1:
Book a free call
We talk through your tasks, tools and hours, and the kind of person who would fit your team. No hard sell.
Day 1 -
Step 2:
Sign and pay the deposit
If it fits, you sign the agreement and pay the setup fee and deposit. Matching starts once that's done.
When you're ready -
Step 3:
We match your VA
We find a VA for your work and your style from Philippines-based candidates.
Within days -
Step 4:
Your VA starts
Your VA gets to work on your schedule, in your tools, with us checking in along the way.
Usually 4 days
Compared with hiring in‑house or a freelancer
The same work for a fraction of the cost, with the vetting, matching and backup on us.
In-house admin assistantUS median wage plus benefits
~$32/hr
Quick Help VAStarting rate, your US hours
$8/hr
Up to 75% less per hour than an in-house hire
| Compare | Hiring in-house | A freelancer | Best valueQuick Help VA |
|---|---|---|---|
| Hourly cost | About $32/hr with benefits | Varies by platform and skill | Starting from $8/hr |
| Finding and vetting | Weeks of job posts and interviews, on you | Profiles and reviews, hit or miss | Sourced and matched for you |
| Time to start | Typically a month or more | Fast, but availability varies | Within 2 weeks, usually 4 days |
| If it's not a fit | Start the hiring process again | Find and brief someone new | Free swap in the first 2 weeks |
| Hours and coverage | Fixed; absences are your problem | Juggles other clients | Your schedule; missed hours made up |
| Payroll and admin | Payroll, benefits, compliance | Invoices and contracts to manage | One biweekly bill, we handle the rest |
| Commitment | Employment obligations | Often project by project | 14 days' notice, either side |
| Tools and software | You pay for chat, project and file tools | Their tools or yours, often extra | Free client portal included |
In-house: US Bureau of Labor Statistics median pay for secretaries and administrative assistants, $47,460 a year in May 2024 (about $22.82 an hour), plus benefits at 29.7% of private-industry pay costs (BLS Employer Costs for Employee Compensation, March 2025). Quick Help VA: starting rate; the final rate depends on the role and hours, plus a one-time setup fee. The other rows describe typical experiences, not a specific provider.
Websites we've built
Need a new website, or ready to rebuild the one you have? See what we've built for our clients, then tap a before-and-after below to compare their old sites with the new.
Misha Media
A Chicago wedding, portrait and event photo and video studio, with galleries, wedding films and a simple way to check a date.
Fox and Turtle
A relaxed, upscale American pub inside the Itasca Country Club, with menus, reservations and online ordering.
Stellar Road
A Chicago roots-rock band, with a live-record player, upcoming shows, tickets and booking that lands in their CRM.
Itasca Country Club
A 29-page rebuild for a family country club in Itasca, Illinois: membership, golf, dining, weddings and events, in the club's own brand.
Live link coming soon
See before and after
The Language Labs
A language-education company in Hinsdale, Illinois, with class finders, school calendars and a parent portal.
Weddings at Itasca Country Club
A wedding landing page for engaged couples: real weddings at the club, venue details, and a quick way to send an inquiry.
John Crean
An acoustic guitarist in Wheaton, Illinois: photos, a song-preview player, dates, and booking and mailing-list forms.
Properties with Mia
A real estate agent for the Chicagoland area and the Western Suburbs: buying, selling and investing pages, and a simple way to book a call.
Before and after
Tap a website to compare its old and new versions.
Will my VA work in my time zone?
Yes. Your VA works your US business hours on a schedule you set. Overnight or weekend cover can be discussed on the call.
How do you match a VA to my business?
On the call we go through your tasks, tools, hours and the kind of person who would fit your team. We then source Philippines-based candidates for that role and style. Matching starts once you've signed the agreement and paid the setup fee and deposit.
What if the VA isn't the right fit?
Tell us. In the first 2 weeks we swap your VA for free. After that, we still re-match you; we just plan it around your work.
Is there a long contract?
No. Either side can end the agreement with 14 days' notice. You sign an agreement and pay a setup fee and a deposit at the start; the deposit is applied to your final two weeks.
How fast can my VA start?
Within 2 weeks of signing, and usually within 4 days.
How do I communicate with my VA?
In your free client portal. You get one team chat with your VA, where you can bring in your own people and mention anyone. Requests go on a shared job board so you can see what's in progress, and files, hours and invoices sit in the same place. If you also want your VA on Slack, WhatsApp or Zoom, that works too.
Do I need to pay for any other tools?
No. Every client gets the client portal free: team chat, a job board, shared files and brand kit, hours and invoices. Your VA can also work inside the tools you already pay for.
What about my data and passwords?
Your files, logins and messages stay in your own private workspace in the client portal. Only we create accounts, each person sees only the sections you agree on, and a VA can only see the workspace of the client they work for. If you have your own security rules, such as a password manager or limited access, tell us and we'll set your VA up to follow them.
What happens if my VA is sick or on leave?
There's no backup VA on standby, but missed hours are made up when your VA returns, so you only pay for hours worked.
Book a free call with us
Pick a time that suits you. The call is free, there's no hard sell, and you'll leave knowing whether a VA fits what you're trying to do.
- A 15-minute call. Times shown in US Eastern.
- If it fits, you sign and pay the deposit, and we start matching your VA.
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